Traditional Māori carving with pā fence and native bush – symbolising tikanga, kaitiakitanga, and cultural grounding in governance.
Ornately carved pataka with tukutuku and kōwhaiwhai – reflecting traditional Māori leadership, storytelling, and guardianship of taonga.

Professional board support for Māori trusts and community organisations

When boards are supported, leadership is strengthened and communities thrive.

Governance admin you can count on -
Minute taking, board packs, project coordination & more

Ensure critical decisions are documented and followed through

Improve communication and alignment across stakeholders

Build stronger trust with your community and the people you serve

You can stay focused on leadership and long-term strategy

TAIRANUI ADMINISTRATION

Professional board administration support so you can focus on the vision

Many boards don’t have an operations team or dedicated admin support, leaving members to juggle both governance and admin tasks – taking minutes, tracking projects, managing finances, and handling documentation.

Without dedicated support, gaps in accountability, inefficiencies, and burnout can make it harder to lead effectively. Strong leadership needs strong systems to keep everything running smoothly.

Tairanui Administration provides confidential and accurate support to ensure your board operates efficiently. With organised records, streamlined workflows, and financial tracking in place, trustees can focus on the bigger picture.

Because when boards are supported, whānau and communities thrive.

TAIRANUI ADMINISTRATION
Sunrise behind carved Maui whakairo pou on Maunga Hikurangiin natural landscape – representing renewal, leadership, and forward movement for Māori trusts and boards.

You’re dedicated to your mahi. Leave the admin to us.
Your resilience and hard work inspire and strengthen our communities.

Professional Māori woman Hayley Waitoa with moko kauae in a modern home office – representing trustworthy governance admin for kaupapa-led organisations. 
BOARD ADMINISTRATION SERVICES

Operations Admin

  • Inbox Management. Sorting emails, drafting responses, and keeping correspondence organised.

  • Meeting Coordination & Minute Taking. Scheduling and attending meetings, preparing agendas, and ensuring all necessary documents are ready.

  • Documentation. Creating, updating, and maintaining files and records.

  • General Admin Support. Handling day-to-day administrative tasks to keep the organisation running efficiently.

Minimalist home workspace with Apple laptop, iPad, keyboard, and ceramic mug – representing calm, professional board administration from a remote virtual assistant. 
BOARD ADMINISTRATION SERVICES

Financial Admin

  • Xero Account Maintenance. Ensuring transactions are recorded correctly and accounts stay up to date.

  • GST Returns and Filing. Preparing, reviewing and submitting GST returns on time.

  • Account Payable/Receivable. Tracking invoices, ensuring payments are made, and following up on outstanding accounts.

  • Financial Reporting. Compiling reports to give a clear overview of financial health and compliance.

Minimalist boardroom with round white table and chairs – signifying clear processes, decision-making, and structured board support. 
BOARD ADMINISTRATION SERVICES

Project Admin

  • Project Tracking. Monitoring timelines, deliverables, and budgets to keep projects on schedule.

  • Funding & Grant Reporting. Keeping track of funding requirements and ensuring reports are submitted to stakeholders.

  • Stakeholder Coordination. Managing communication between teams, funders, and key stakeholders.

  • Record Keeping. Keeping documents, progress reports, and key project details organised and accessible.

Laptop resting on a curved neutral-toned sofa in natural light – evoking calm, flexibility, and remote board support services. 
BOARD ADMINISTRATION SERVICES

Event Coordination

  • Event Planning & Logistics. Organising venues, catering, and equipment to ensure everything runs smoothly.

  • Stakeholder Coordination. Managing communication with attendees, speakers, and vendors.

  • On-the-Day Management. Overseeing event setup, timelines, and troubleshooting to keep things on track.

  • Post Event Reporting. Handling feedback, reporting, and ensuring all admin is wrapped up after the event.

  • “Before engaging Hayley, the trustees were overwhelmed with administrative tasks.

    She reorganised our task board, streamlined financial commitments, and ensured compliance with funders and IRD. Her communication is honest, professional, and timely. I highly recommend Hayley, she is an asset to any business.”

    Te Riu o Waiapu Trust - Chairperson

  • "Hayley was commissioned to provide urgent support for the board.

    Her efficient and organised manner was remarkable, using her skills effectively to achieve the desired outcomes and make a positive impact. She quickly grasped cantent and context, and is always keen to further her knowledge and experience new challenges. I would highly recommend her to anyone seeking virtual administrative support.”

    Te Kura Kaupapa Māori o Te Waiū o Ngāti Porou BOT - Presiding Member

  • “I had no idea where to start in Xero, but Hayley guided me.

    Through the setup, reconciling transactions, managing GST, invoicing, filing, and balancing the accounts. Her knowledge and support have made my job so much easier. I highly recommend her expertise to any business or professional."

    Huarahi Pai Whānau Services - Administrator

Xero Certified Advisor – helping boards gain clarity through well-managed financial systems.

Support you can trust

Xero Payroll Certified – qualified to support payroll systems for hapū and community trusts.

Xero Advisor Certified

Partner with a Xero Certified Advisor, bringing expertise and efficiency to your business.

Xero Payroll Certified

Certified in Xero Payroll, ensuring your team is paid accurately and on time, every time.

Xero Silver Partner – enabling board treasurers with digital tools for sustainable governance.

Xero Silver Partner

Proud Xero Partner, delivering trusted, up to date bookkeeping services backed by Xero expertise.

NZQBA Certified Bookkeeper – supporting Māori board finances with accurate and compliant reporting.

NZ Certified Bookkeeper

Proud member of NZQBA, providing trusted and qualified bookkeeping to support your financial processes.

Virtual Assistant Network NZ member – offering dedicated admin support for board governance.

NZ Virtual Assistant Network Member

NZ Virtual Assistant Network member. Professional and reliable support to keep
your operations running smoothly.

TAIRANUI ADMINISTRATION

Whakapā mai – let’s keep your kaupapa moving forward!